Careers

Careers

Pertubuhan Akitek Malaysia (PAM)

SECRETARIAT AND COUNCIL OFFICER

Pertubuhan Akitek Malaysia (PAM) is seeking a high-achieving professional to join our team in a decisive administrative and strategic role. This position is designed for an individual who excels in high-level documentation and can work seamlessly within a collaborative management environment.

CORE RESPONSIBILITIES

1. Primary Minutes Writer & Governance Support

  • Serve as the lead minutes writer for the PAM Council, the Leadership Chapter Coordination, and the Secretariat and Finance Committee (SFC).
  • Provide accurate and professional documentation for major institutional meetings, including AGMs and EGMs.
  • Ensure that all proceedings, formal resolutions, and action points are recorded with precision and distributed within established timelines.
  • Maintain a robust filing and tracking system to monitor the implementation of Council decisions.

2. Strategic Coordination & Middle Management Collaboration

  • Collaborate closely with the Middle Management Team to streamline administrative workflows and ensure departmental alignment.
  • Coordinate meeting agendas by collecting and synthesizing inputs directly from Office Bearers and Council members.
  • Manage the preparation and compilation of Committees' Council Approval (CA) papers and Council Resolutions (CR).
  • Distribute all meeting documents and kits in advance, following up on submission deadlines to ensure organizational readiness.
  • Act as the primary Liaison Officer between PAM Committees and the Council to ensure CA and CR items are processed and presented effectively.

3. Publications & Communications (PIC)

  • Serve as the Person-In-Charge (PIC) for Berita Akitek, the monthly President's newsletter.
  • Manage the end-to-end production of the newsletter, ensuring content is professional, and delivered on schedule.

4. IT Transformation Leadership

  • Lead the internal coordination for PAM's IT Transformation initiatives as the designated PIC.
  • Utilize a comprehensive understanding of IT operations (hardware, software, and networks) to support digital system planning.
  • Liaise with vendors and consultants to monitor progress and address implementation issues.
  • Provide detailed progress reports directly to the Office Bearers and PAM Council.

JOB REQUIREMENTS

  1. Must write and speak English fluently with a strong command of grammar and a professional, non-sentimental tone.
  2. Handle sensitive leadership matters and confidential documentation with the highest level of accountability.
  3. Proven ability to work independently while managing multiple priorities under tight deadlines.
  4. Confident use of office applications, AI-assisted minutes writing tools, and cloud-based management platforms (e.g., Google Drive).
  5. Exhibit maturity and diplomacy when navigating complex matters involving PAM leadership and stakeholders.

How to Apply
Interested applicants are invited to email their Resume or CV to hrcm@pam.org.my